Haywood Academy Hall – Risk Assessment

Potential Hazard

Who may be harmed and how?

Risk Rating

Control Measures

Mitigation/Preventive Measures

Responsibilities

Slips, trips, and falls

Members of the Club using the hall and car park may suffer injuries such as fractures or bruising if they slip, e.g., on spillages or trip over

Low

Low

Low

High

Low

 Low

 Medium

 Medium

Make all Members and visitors aware via briefing or signage

·       The building and car park is all on one level, with no steps, some loose pavers in the pedestrian area outside hall were noted at time of inspection.

·       The hall has a well maintained flat wooden floor

·       Meet rules stipulate no running in building, or use of gym equipment in hall

·       There are sufficient electrical sockets around edge of hall to avoid trailing leads

·       The Meeting Room has a well-maintained carpeted floor, with no obvious trip hazards at time of inspection

·       The kitchenette area in the Meeting Room has a well-maintained vinyl floor with no obvious trip hazards at time of inspection.

·       There is the potential for spillages in this area, members to be instructed to clear up all spills immediately and inform a Club Officer in attendance.

·       Meet Rules stipulate that all food and drinks should be consumed whilst sat in the Meeting Room, and are not permitted in the hall to minimise spillages

Committee and all Members and Visitors

Vehicle Movements

Pedestrians could suffer significant injury if struck by vehicles entering/ leaving or manoeuvring

In car park

High

Make all members and visitors aware via briefing or signage

·       Entrance/exit to car parks clearly marked

·       Separate pedestrian entrances/exits

·       Clearly distinguishable pedestrian areas

·       No vehicles permitted on any pedestrian areas, even for loading/ unloading

·       Parent/guardians responsible for any children attending meets

Committee and all Members and Visitors

Manual Handling

Members or Club Officials could be injured or suffer back pain from handling heavy objects during setup/teardown activity

Medium

 Low

Medium

Set up/Tear down briefing. Work in pairs, and use trolleys as applicable

·       Members should adopt manual handling best practices to avoid injury

·       Use trolleys for the movement of layout materials, chairs, and tables where applicable

·       Work in pairs when lifting or moving heavy or awkward objects

Committee, Set up/Teardown teams, members with own yards

Meet Activities

Members of the Club attending the meet could be injured by the activities listed

High

Low

Low

Low

Low

High

Make all members and visitors aware via briefing or signage

·       Models moving around layout – all models are to be driven carefully around pedestrians. Drivers and pedestrians are to be aware of moving models when walking around the hall

·       Inhaling dust or dirt from yards – members should avoid breathing in dust and wherever possible use dust free materials

·       Model storage boxes – must be stored safely around perimeter of hall away from walking routes and fire doors, and must be stacked safely

·       Walking on layout – drivers should only walk on layout to access truck, walking around after truck is prohibited, to prevent tripping over models

·       Pit area – is only to be used to work on models, and left in a clean and tidy state

·       Battery Charging – to prevent damage and injury, batteries can only be charged in the designated area, and must be charged in a protective bag or box, and must NOT be left unattended

Committee and all Members and Visitors

General

Members of the Club using the hall could be injured through misuse of furniture

Low

Low

Low

Make all members and visitors aware via briefing or signage

·       Tables – avoid walking into them or climbing on them

·       Benches – avoid walking into them or climbing on them

·       Chairs – only to be sat on, not to be climbed on

Committee and all Members and Visitors

Hazardous Substances

Members or Club Officials could be injured from contact with cleaning chemicals or suffer breathing difficulties from inhaling vapour.

Low

High

·       Some household cleaning materials were stored in the cupboards in the kitchenette in the Meeting Room, it is not expected that Club Officers or Members will use these materials

·       Parent/guardians responsible for any children attending meets

Committee and all Members and Visitors

Electricity

Members risk electric shocks or burns from faulty equipment or installation

Medium

Medium

Medium

High

·       Electrical sockets throughout hall and Meeting Room looked in good and safe state of repair at time of inspection

·       Electrical appliances in Meeting Room looked in good and safe state of repair at time of inspection

·       Members are responsible for the use of any electrical equipment they bring to meets

·       Any defect with electrical sockets, appliances, or personal electrical equipment, must be reported to a Committee Member immediately

Committee and all Members and Visitors

Stored Equipment

Gym equipment in hall

Meeting Room Cupboard

Low

Low

·       Meet rules stipulate not to use or move gym equipment in hall

·       No Member to have unauthorised access to Storeroom in the Meeting Room

Committee and all Members and Visitors

Fire

If trapped, members, could suffer fatal injuries from smoke inhalation/burns

Medium

Fire briefing at every meet

The Hall, Meeting Room and Lobby area has

·       Fire Alarm points

·       Fire Exits

·       Fire Exits clearly Marked

·       Fire Extinguishers/Fire Blankets

·       Assembly Point -Co-Op car park

·       Evacuation requirements announced at start of each meeting, requiring members to make themselves aware of nearest exist points and Assembly Point

·       Committee Member on Front Desk assumes role of Fire Marshall, and does ‘sweep’ of Hall, Meeting Room, Toilets, and foyer prior to leaving building

·       Attendance Register

Committee

First Aid

Members may incur injury during meets

Low

·       Club First Aid Kit is available at the Front Desk to treat Minor Injuries, an additional First Aid Kit is located in the Meeting Room (HALE)

·       For serious injuries or illness Call 999, and call members Emergency Contact

·       All injuries however minor must also be entered in the Club Accident Book held at the Club Reception Desk

Committee

Transmissible or contagious Diseases

Members risk the transmission and contraction of a Transmissible disease due to attending Club Meets

Low

·       Members are encouraged not to attend meets if they are unwell with symptoms of any Transmissible or contagious disease, e.g., Covid-19, measles, shingles, etc

·       Members are encouraged to act within the current Covid guidelines issued by the Government at time of meet

·       Respect other members personal space when in the building

·       The wearing of facemasks will be at the Members personal choice, and their decision must be always respected by all Club members

·       Members will be encouraged to use Hand sanitiser which will be available at the Reception Desk and at the kitchenette, until further notice

·       The Club will cancel meetings in accordance with Government guidance regarding local or National lockdowns.

Committee and all Members and Visitors

Date

Version

Owner

Approved Date

Review Date

30/09/2021

1.0

H&S Officer

30/09/2021

29/08/2022