Annual General Meeting Minutes
for Year ending 31st August 2023
AGM held Sunday 8th October 2023
- Minutes of AGM for year ending 31st August 2022 approved.
- All officers of the company re-elected in their ongoing positions.
- Duncan Perryman nominated and seconded as new Committee member without portfolio.
- Chairman’s Report
Welcome to the second AGM of West Country RC Truckers Club.
Introductions should be unnecessary after two years, but if you wish to see more about the Club Director’s please take a look at our website.
The aims and objectives of the Club remain as they did at the outset, to make the Club the best it can be, based on ideas and feedback from you, the members.
As we continue to invest and develop the Club, please let us know what you would like to see on the layout, or what we could improve on at meets and shows.
I would just like to remind you the Club does have a few rules to help facilitate the smooth running of the Club, and these are also posted on our website, and are in place for your safety and enjoyment, and we ask you all to follow the rules at all times.
Now for a few thank yous.
Firstly, I would like to thank my fellow Director’s and Committee Members who work tirelessly to run the Club in the background, and often forego the opportunity to run their own trucks at meets.
I would also like to extend my thanks to Lin, Claire and the other ladies who assist with the kitchen and catering from time to time.
I would also like to thank the members who regularly assist in the set up and tear down at the meets, and those who support the set up and tear down at both the Truck Shows we attend.
I would also like to thank all our Members, Day drivers and spectators who attend our meets, your support for the Club is very much appreciated.
Finally, I would like to thank everyone for the positive feedback the Club receives, at meets, and via our social media platforms.
- Treasurer’s Report
The Club ended the financial year (31st August 2022) with £516.59 in our Current account and £50.00 in a recently opened Savings account.
We £55.00 held as a cash float.
In total the club’s total cash assets stood at £621.59.
Over the summer of 2022 the club had purchased more rubber to both replace damaged rubber and the hardboard layout that we had been using. To fund this purchase we used a Director’s loan of £979.84.
During the year we have further enhanced the layout through the purchase of Rubber chips, Hedges, lining, warehouse etc.
Additionally, the club had a major expense to replace the trailer lid due to its age and the ingress of water.
The Club also invested in a large flag and banners for use at events.
The Director’s loan was repaid of towards the end of our running season.
The Club ended the financial year (31st August 2022) with £559.58 in our Current account and another £452.20 in our savings account plus the float of £55.00.
In total the club’s total cash assets stood at £1,066.78
The Club accounts are currently with our Accountant for auditing and will be submitted to Companies House and HMRC in due course.
- AOB – none raised
- Member’s questions – none tabled
AGM closed.
Signed for and on behalf of West Country RC Truckers Club
………………………………………………….
Rob Briggs
Chairman
31st October 2023